Sandon and Burston Parish Council – Annual Parish Meeting
Agenda
Notice is hereby given that the Annual Meeting of
SANDON AND BURSTON PARISH COUNCIL
will be held on Wednesday 19th May 2021
at 7.30 p.m. in Sandon Parish Room*
Commencing – following the Annual Parish Assembly
Members of the Council are hereby summoned to attend
A G E N D A
During the meeting Members of the Public are invited to ask questions or make statements otherwise Standing Orders are adopted to regulate meeting business, unless revoked.
10.05
1. Apologies
2. Declarations of Acceptance of Office
3. Election of Chairman
3.1 Receive the Chairman’s Declaration of Office
4.1 Election of Vice Chairman
5. Appointment of Representative to Sandon Parish Room Trustees, Sandon War Memorial Trustees – Parish Council Chairman Ex-Officio Member
6. Consider the Payment of any Annual Subscriptions
6.1 CPRE – £36
6.2 Support Staffordshire – £25
7. To inspect any Deeds
7.1 Burston Car Park
8. Confirmation of Standing Orders, Code of Conduct, Account and Audit Regulations 2015 and Governance and Accountability Guide 2020
8.1 Continued adoption of Model Standing Orders 2018 (revised 2020)
8.2 Continued compliance with the Stafford Borough Council current version of Parish Councillors Code of Conduct
8.3 Continued adoption of the Accounting Regulations and Guidelines
Local Audit and Accountability Act
www.legislation.gov.uk/ukpga/2014/2/contents?view=plain
Account and Audit Regulations
www.legislation.gov.uk/uksi/2015/234/contents/made?view=plain
Smaller Bodies Transparency Code 2014
www.legislation.gov.uk/uksi/2015/234/contents/made?view=plain
Local Audit (Smaller Authorities) Regulations 2015
www.legislation.gov.uk/uksi/2015/234/contents/made?view=plain
Governance and Accountability for Smaller Authorities – A Practitioners Guide to Proper Practices March 20
Microsoft Word – practitioners-guide-2020.docx (nalc.gov.uk)
9. Confirmation of Risk Assessment, Audit Calendar/Event Diary & Review Procedures
9.1 Risk Assessment – Issue 6 April 2017 (agreed at April meeting)
9.1.1 Health and Safety check of fixed assets.
9.1.2 Addition of gate – Footpath 36
9.2 Financial Internal Audit Calendar/Event Diary – Issue 3 6 April 2017 (agreed at April meeting)
9.3 Review Financial Control Procedures
9.4 All reviewed at 14 April 2021 meeting.
10. Adoption of The Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019
http://www.legislation.gov.uk/uksi/2019/419/contents/made?view=plain
11. Confirmation of dates and times of ordinary Parish Council meetings 2021-22 – (2nd Wednesday of every month commencing at 7.30 p.m.)
12. Minutes of meeting held on 22 April 2021 Parish Council meeting.
13. Chairman’s announcements
14. To receive Declarations of Interest
14.1 Disclosable Personal Interests, Personal Declared Interests and other Personal Interests
14.2 Stafford Borough Council Declaration Forms to be completed within 28 days
15. Outstanding Matters
15.1 Sandon Gateways
15.2 Burston Grid
15.3 Gate in Fence
15.4 Flooding outside Dog and Doublet
15.5 Pothole and verges – Burston Lane
15.6 Footpath outside Mumbles Day Nursery
15.7 Burston Pool Safety Equipment
16. Planning
16.1 Applications returned to Stafford Borough Council – application withdrawn:
21/33732/COU and 21/33732/LBC -The Agency, Sandon Estate
16.2 Application decisions by Stafford Borough Council
16.3 Applications received by the Parish Council for consultation – Wildlife and Countryside Act 1981 S53 Application to add a Public Footpath between Jolpool Lane and
Hardiwick Wood and Hardiwick Wood to crossroads of B5066 and B5027,
Sandon, Staffordshire
16.4 Planning appeals and planning queries – none.
17. Report from County Councillor
17.1 County Council Election Results
18. Report from District Councillor
19. Finance
19.1 Financial Statement
19.2 Bank Account Reconciliation Statement – (enclosed)
19.3 Internal Audit Report – (enclosed)
19.4 Annual External Audit Accounts Statement, Governance Statement & Certificate of Exemption
Signing of documents by the Chairman and Responsible Financial Officer
19.5 Howards Accountants – Annual payroll services 2020-21 £108 (including £18 VAT)
19.6 Hands & Co – Internal Audit Fee – £55.00
19.7 BHIB – Annual insurance renewal £562.46 (LGA 1972 s111)
19.7 Clerk – reimbursement for time spent transferring data from old to new website – (one-off payment) 30 hours at £10.86 = £325.80.
19.8 Signing of contract with Staffordshire County Council for provision of advice and training in respect of data protection service – £160 per annum cost to be confirmed (enclosed).
20. Police, Crime and Fire Commissioner Election results
21. Items raised by Members Councillors
22. Correspondence
22.1 Staffordshire Parish Councils’ Association – updates by email.
22.2 Stafford Borough Council
22.3. Any Other Correspondence received by the meeting date, for information.
24. Date of next meeting – Wednesday 9 June 2021 at 7.30 p.m. Sandon Parish Room
10 May 2021
Tina Gould, Clerk & Responsible Financial Officer Tel: 07503 167538
* Please note that ‘The Local Authorities (Coronavirus) (Flexibility of Local Authority Meetings) (England) Regulations 2020’ came to an end on 7 May 2021 and the Parish Council must now hold meetings in public. Every effort has been made to ensure your safety at this meeting. Windows and doors will be opened (please dress in warm clothing). Attendees (except those in a support bubble) will be seated 2m apart. Everyone will be asked to wear a face mask when not speaking. Hand sanitiser will be available. Surfaces will be cleaned before and after the meeting. Attendees are asked to have a lateral flow test before attending. If you have any queries, please contact the Parish Council Clerk.