Sandon and Burston Parish Council
Agenda
Notice is hereby given that a Meeting of
Sandon and Burston Parish Council
will be held on Wednesday 10th July 2019
at Sandon Parish Room Commencing at 7.30pm.
Members of the Council are hereby summoned to attend
Agenda
Prior to and at the conclusion of the meeting Members of the Public are invited to ask questions or make statements otherwise Standing Orders are adopted to regulate meeting business, unless revoked.
1. Apologies
1.1 Councillor Harris (Holiday)
2. Minutes Meeting of the Parish Council 12th June 2019.
3. Chairman’s Announcements
4. Declarations of interests
4.1 DPI, Personal Declared Interests and other Personal Interests.
5. Outstanding Matters Reports and Updates
5.1 Meeting with County Highways to discuss A51 40MPH extension, Dog & Doublet junction
and the Southern approach where the dual carriageway two lanes merge into one.
5.2 B5066 Stafford Road – damaged Railway Bridge fence.
5.3 Footpath 36 Gate Closing system. Burston Pool to Canal Bridge.
5.4 Burston Car Park resurfacing
5.4.1 Roe Contractors Quotation
5.5 Sandon Gateways
5.6 The Stocks at the Hilderstone Road / Stocks Lane junction
5.7 Clearing vegetation from footpaths on the A51 and Hilderstone Road.
6. Planning
6.1 Applications returned to Stafford Borough Council – Reply Awaited
6.2 Application Decisions by Stafford Borough Council
6.3 Applications received by the Parish Council for Consultation.
6.3.1 19/30601/FUL Shaw Wood Farm. New Cattle Shed and Dairy
6.3.2 19/30711/FUL Shaw Wood Farm. New Slurry Lagoon
6.4 Planning Appeals or Queries None
7. Finance
7.1 Financial Statement and Bank Account Reconciliation.
7.2 Clerk’s Quarterly Salary. Gross £387.50. Net £310.10 PAYE £77.40 LGA 1972 s112(2)
7.3 CPRE. Additional Subscription payment £7.00 LGA 1972 s137
7.3.1 Cancelling the Standing Order to CPRE for £29.00 and replace with cheque payment of £36
in May for subsequent annual subscription payments.
7.4 Invoice. Brookside Business Park. £140.00 Clearing drains in Burston.
Public Health Act 1936 s260.
7.5 Invoice. Community Transport (Stafford) May Stafford Shopper Bus £ LGA 1972 s137
8. Report from County Councillor
9. Report from District Councillor
10. Items Raised by Member Councillors / Clerk
10.1 Shopper Bus to Stafford 17th July, 14th August, 11th September.
11. Correspondence
11.1 Staffordshire County Council
11.2 Stafford Borough Council
11.3 Staffordshire Parish Councils’ Association
11.3.1 Weekly email updates for information.
11.3.2 Councillors Training Courses
11.4 Stone Liaison Group Meeting. 19th June. Councillor Harris attended.
11.5 Stone Lions Club. Request for donation, Prostate Screening session. 24th September.
11.6 Any other correspondence received by the meeting date, for information.
12. Date of Next Meeting Wednesday 14th August 2019 Sandon Parish Room
2nd July 2019
B A Boughey
Clerk
Telephone 01889 502757
Minutes
Minutes of the Parish Council Meeting held on 10th July 2019
At Sandon Parish Room Commencing 7.30pm.
Present
Councillor C Capjon
Councillor J Charlton
Councillor J T Charlton
Councillor S Shelley Chairman
Councillor H Wildblood
Councillor R Wildblood
District Councillor Councillor A Harp
Parishioners :- Mrs J Selby, Mr & Mrs Rundle
Clerk B A Boughey
19/049 Apologies Councillor R Harris (Holiday)
19/050 Minutes
Resolved that the minutes of the Parish Council meeting of 12th June 2019
be signed by the meeting Chairman.
19/051 Chairman’s Announcements No announcements
19/052 Declarations of Disclosable Personal Interests, Personal Declared Interests and other Personal Interests. None declared.
19/053 Outstanding Matters Reports and Updates
19/053.1 A51 Traffic Issues through Sandon including the Burston junctions.
19/053.1.1 Meeting with County Highways and Councillor Parry arranged for 12th July in
Sandon and Burston.
Issues to be raised :- A51 40MPH extension through the Burston junctions,
Dog & Doublet junction, Canal Bridge priority system, A51 dual carriageway at
the point where it is channelled into a single lane, the drain in Burston at the first
triangle, the fence at the Railway Bridge on the B5066 and the status of the road
which is a continuation of Woodcock Lane up to the railway crossing (classified on
the Ordnance Map as a BOAT.
19/053.2 Damaged fence at the Railway Bridge on the B5066, Stafford Road, Sandon.
To be raised with County Highways at the forthcoming meeting.
19/053.3 Footpath 36 -Burston Pool to the Canal Bridge.
Gate fastening system still to be completed and problems continue with cattle.
Possibility of cattle gaining access on to the footpath through the hedge.
19/053.3.1 Mr Shaw proposing to install a stile beyond the gate if problems persist.
19/053.3.2 Other options such as installing a Kissing Gate being considered.
19/053.4 Burston Car Park resurfacing.
Quotation of £550 + VAT confirmed by Roe Contractors for supplying 5 tons of
tarmac planings, levelling and compacting.
19/053.4.1 Resolved to accept the quotation and proceed with the work.
19/053.5 Sandon Gateways. Waiting for proposals from Sandon Estate.
19/053.6 The Stocks at the Hilderstone Road / Stocks Lane junction
19/053.6.1 Resolved to remove the deteriorating stocks and construct replacement
replica stocks.
19/053.7 Clearing vegetation from the footpaths on the A51 and Hilderstone roads.
Involvement of a Community Payback team. Waiting for a Project Coordinator to
assess the risk of working alongside the A51.
19/054 Planning
19/054.1 Applications returned to Stafford Borough Council – Reply Awaited None
19/054.2 Application decisions by Stafford Borough Council. None
19/054.3 Applications received by the Parish Council for Consultation.
19/054.3.1 19/30601/FUL Shaw Wood Farm. New Cattle Shed and Dairy
19/054.3.2 19/30711/FUL Shaw Wood Farm. New Slurry Lagoon
19/054.3.3 19/30799/NOTH Open Reach. Pole at Home Farm Lodge.
Resolved not to raise any objections to the above applications.
19/054.4 Planning Appeals or Queries. None
19/055 Finance
19/055.1 Financial Statement presented by the Clerk.
19/055.2 Clerk’s Quarterly Salary. Gross £387.50. Net £310.10 PAYE £77.40 LGA 1972 s112(2)
Resolved to pay the Net Salary to the Clerk and PAYE to HMRC
19/055.3 CPRE. Additional Subscription payment £7.00 LGA 1972 s137
Resolved to pay the additional £7.00 to comply as CPRE Members.
19/055.3.1 Resolved to cancel the Standing Order to CPRE for £29.00 and replace it with
cheque payment of £36.00 in May for subsequent annual subscription payments.
19/055.4 Invoice. Community Transport (Stafford) May Stafford Shopper Bus £58.00
Resolved to pay the invoice. LGA 1972 s137.
19/055.5 Invoice. Howards Accountants. Payroll Services for 2018 / 2019. £90.00 + £18.00 VAT.
Resolved to pay the total invoice of £108.00. LGA 1972 s111.
19/055.6 Invoice. Brookside Business Park. £140.00 Clearing drains in Burston.
Resolved to pay the invoice. Public Health Act 1936 s260.
The meeting was adjourned for the County and District Councillor’s reports and convened thereafter.
19/056 Report from County Councillor. Not present.
19/056.1 Meeting arranged with County Highway officers on 12th July.
19/057 Report from District Councillor.
19/057.1 Burston Pool. Renewal of Fishing Lease and the drafting of a revised leasing agreement.
Councillor Harp to continue checking on the terms included in the new Fishing Lease,
that issues raised by Burston residents and the Parish Council are addressed.
19/057.2 Signs erected at Burston Pool.
One sign relating to Dog Fouling was erected by Stafford Borough, the second sign
erected by the Fishing Club relating to trespass has been removed.
19/058 Items Raised by Member Councillors / Clerk
19/058.1 Councillor H Wildblood
19/058.1.1 The distribution of Parish Council Agendas, Minutes and Financial Statements.
Suggestion that this information is sent by email rather than the printed version
being delivered.
Resolved and approved by all Parish Councillors present that the meeting
information is sent by email. All current Member Councillors have email addresses.
19/058.1.2 The state of Woodcock Lane beyond the turn to Burston Villa Farm.
This section of Highway is classified as a BOAT (Byway Open to All Traffic)
The poor state of the highway to be raised at the forthcoming meeting with Highways.
19/058.2 Councillor J T Charlton
19/058.2.1 Need for Member Councillors to have a greater understand of the Parish topography.
Resolved to meet at The Greyhound on 27th July for a tour around Burston.
19/058.3 Councillor Capjon.
Reporting on the Burston Tea Party. Approximately £1,100 raised for the village.
19/058.4 Councillor Shelley
Senior Parishioners Lunch. Seeking approval to go ahead and organise the lunch.
Resolved to proceed with the arrangements.
19/058.5 Councillor R Wildblood
Raising the issue of a need for a Defibrillator in Burston.
Possibility of using some of the funds raised at the Tea Party. Agenda item.
19/058.5.1 Clerk
19/058.6.1 Insurance issues in relation to Delegated Functions undertaken by the Parish Council.
Limits of work that can be undertaken by volunteers and those directly employed by
the Parish Council.
19/058.6.2 The Clerk announced his intention to retired when a replacement is found.
19/059 Correspondence
19/059.1 Staffordshire County Council None
19/059.2 Stafford Borough Council None
19/059.3 Staffordshire Parish Councils’ Association
19/059.3.1 Weekly email update emails circulated for information.
19/059.4 Stone Liaison Meeting. 19th June. Frank Jordan Centre 3.00pm.
Councillor Harris attended the meeting. Need for increased cooperation between
Parish Councils and to place the Liaison Group on a more formal footing as an
organisation
19/059.5 Stone Lions donation request. Raising funds for their annual Prostate screening session.
Resolved to place the request on next meetings Agenda with a suggestion of
donating £80.00.
19/060 Date of Next Meeting Wednesday 14th August 2019. 7.30pm Sandon Parish Room.
The Meeting concluded at 9.15pm.
Signed ________________ Chairman
Date ________________