Sandon and Burston Parish Council
Agenda
Notice is hereby given that a
Meeting of Sandon and Burston Parish Council
will be held on Wednesday 12 February 2020 at Sandon Parish Room
Commencing at 7.30pm.
Members of the Council are hereby summoned to attend
Agenda
Prior to and at the conclusion of the meeting Members of the Public are invited to ask questions or make statements otherwise Standing Orders are adopted to regulate meeting business, unless revoked.
20.02
1 Apologies
2. Minutes Meeting of the Parish Council held on 8 January 2020.
3. Chairman’s Announcements
4. Declarations of interests
4.1 DPI, Personal Declared Interests and other Personal Interests.
5. Outstanding Matters Reports and Updates
5.1 Highways Update.
Dog & Doublet junction markings, Burston Grid, Railway Bridge Fence.
5.2 Footpath 36. Burston Pool to Canal Bridge. Temporary Closure. Reinstatement update.
5.3 Sandon Gateways
5.4 Clearing vegetation from footpaths on the A51 and Hilderstone Road.
5.5 Road signs obscured by hedges and those requiring a clean. Encroachment of vegetation on to the pathways.
5.6 Defibrillator for Burston – (July 2019)
5.7 Parish Council Noticeboard – Burston
6. Planning
6.1 Applications returned to Stafford Borough Council – Reply Awaited
6.1.1 19/30916/FUL Old Railway Station. Workshop / Joinery Building
6.1.2 19/31325/COU Stone House Farm, Church Lane, Sandon
Change of Use – Dwelling to Children’s Care Home
6.2 Application Decisions by Stafford Borough Council – none
6.3 Applications received by the Parish Council for Consultation –
6.3.1 20/31762 FUL White House Cottage, Hollywood – New Agricultural Building to
Replace existing poor quality agricultural building.
6.4 Planning Appeals or Queries None
7 . Finance
7.1 Financial Statement and Bank Account Reconciliation. (Copy enclosed).
7.1.2 Data Protection Fee – Information Commissioner’s Office Ref: ICO:00013253617 – £300
7.1.3 Reimbursement to Clerk for purchase of cover for laptop computer – £10.00
7.2 Parish Precept – update by Clerk
8. Report from County Councillor
9. Report from District Councillor
10. Items Raised by Member Councillors / Clerk
10.1 Notification of Stone Area Parish Liaison Group meetings all meetings at 3.00 p.m. Frank Jordan Centre, Stone –
22 April 2020; 15 July 2020 and 14 October 2020.
10.2 Mayor’s Charity Appeal – 2019-2020 Charity Race Night 6 March 2020 – invitation/request for donation.
10.3 Village Halls’ Network Meeting – 20.1.20 feedback
10.4 Stone Mayor’s Charity Quiz Night – 27 March 2020
10.5 Shopper Bus dates 2020: –
1st and 29th April; 27th May; 24th June; 22nd July; 19th August; 16th September 2020.
11. Correspondence
11.1 Staffordshire County Council
11.2 Stafford Borough Council
11.2.1 Lit Fest – Gatehouse Theatre, Stafford – 18 April 2020:
10.00 a.m. – 11.30 a.m.
12 noon – 13.15 p.m.
and 1.45 – 4.00 p.m.
11.2.2 Stafford Borough Council Local Plan 2020-2040 Issues and Options stage – consultation
https://www.staffordbc.gov.uk/new-local-plan- Closing date: 12 noon 31 March 2020
11.2.3 Plan for Stafford Borough – draft Biodiversity Supplementary Planning document.
Closing date: 12 noon 16 March 2020.
11.2.4. Consultation on Public Space Protection Order proposals – closing date 2 March 2020
11.3 Staffordshire Parish Councils’ Association
11.3.1 Weekly email updates forwarded to Councillors by email for information – 9, 16, 22, 29 January and 7 February 2020.
11.3.2 Extra date for Local Councillor Training – 26 February 7.00 – 9.00 p.m. Rudyard Suite, SP1 Staffordshire County Council.
11.4 Any other correspondence received by the meeting date, for information.
12. Date of Next Meeting Wednesday 11 March Sandon Parish Room
7 February 2020
Mrs Tina Gould
Clerk
Telephone 07503 167538
Minutes
Minutes of the Parish Council Meeting held on 12 February 2020
at Sandon Parish Room Commencing 7.30pm.
Present:
Councillor C Capjon
Councillor R Harris
Councillor S Shelley Chairman
Councillor Hugo Wildblood
Councillor Rosemary Wildblood
District Councillor Councillor A Harp
Parishioners: Mr and Mrs Rundle
Clerk: Mrs T Gould
19/132 Apologies Councillor I Parry (Work)
19/133 Minutes
Resolved that the minutes of the Parish Council meeting on 8 January 2020
be signed by the meeting Chairman.
19/134 Chairman’s Announcements
19/134.1 Mr Ashley Hudson had indicated that he would be interested in being co-opted to the Parish Council. It was proposed by Councillor R Wildblood that co-option of Mr Ashley Hudson to Sandon and Burston Parish Council be accepted. Councillor H Wildblood seconded this nomination. Mr Hudson would be invited to the next meeting of the Council. There remained one vacancy on the Parish Council.
19/134.2 An advert for a Parish Councillor would be placed in the next issue of Compass magazine.
19/135 Declarations of interests. None declared.
19/136 Outstanding Matters Reports and Updates
19/136.1 Highways Update – Issues raised that are currently being pursued by County Highways.
19/136.1.1 Dog & Doublet junction road markings. The County Highways team had indicated that they hoped to have this job carried out in the next couple of weeks.
19/136.1.2 Burston Grid – no further update.
19.136.1.3 Railway Bridge fence on Stafford Road. County Highways had not received any further update from Network Rail but would be following this up with a reminder.
19.136.1.4 Footpath 36 – Burston Pool to Canal Bridge. The Principal Rights of Way Officer had indicated that he had received one quote from a contractor but was awaiting a second quote. Quotes included the installation of the Kissing Gate. The Principal Rights of Way Officer had indicated that he was happy to follow up whether it would be possible to use the Severn Trent Community Fund for this purpose.
19.136.1.4.1 Resolved: Councillor Harris to discuss with the Principal Rights of Way Officer.
19.136.1.5 Sandon Gateways. The Chairman read out a proposal from the Sandon Estate Manager regarding the proposed location and maintenance of Gateways.
19.136.1.5.1 Resolved: The Chairman to have further discussion with the Sandon Estate Manager regarding the material, number and location of gateways.
19.136.1.6 Clearing vegetation from footpaths on A51 and Hilderstone Road.
19.136.1.6.1 Resolved: The Clerk to follow this matter up with Councillor Parry.
19.136.1.7 Road signs obscured by hedges and those requiring a clean. Encroachment of vegetation on to the pathways.
19.136.1.7.1 Resolved: The Chairman asked Councillors to let him have details of any signs obstructed by vegetation in Burston.
19.136.1.8 Defibrillator for Burston. Fundraising had been successful, and this matter was being progressed.
19.136.1.9 Parish Council Noticeboard – Burston. A quote had been received for replacement of the glass in the Noticeboard. Resolved: The quote was accepted. The Clerk was asked to notify the glaziers and ask them to contact the Chairman who had noticeboard parts.
19.137 Planning
19.137.1 Applications returned to Stafford Borough Council – Reply Awaited.
19.137.1.1 19/30916/FUL Old Railway Station. Workshop/Joinery Building
19.137.1.2 19/31325/FUL Stone House Farm, Church Lane, Sandon. Change of Use – Dwelling to Children’s Care Home.
19.137.2 Application received by the Parish Council for consultation.
19.137.2.1 20/31762 FUL White House Cottage, Hollywood – New Agricultural Building to replace existing poor quality agricultural building.
19.137.2.1.1 Resolved: Clerk to inform Stafford Borough Council that the Parish Council had no objection to the above planning application.
19.137.3 Planning Appeals or Queries. None.
19.138 Finance
19.138.1 Financial Statement and Bank Reconciliation.
19.138.1.1 A letter had been sent to NatWest notifying them of the change of Clerk. However, the correct amendment has still not been made to the bank’s records. The Clerk would follow this up with the bank. The Clerk handed out the Financial Statement and Bank Reconciliation statement.
19.138.1.2 Reimbursement to Clerk for purchase of cover for laptop computer. The delivery note and cover were shown to Councillors.
19.138.1.2.1 Resolved: To reimburse the Clerk for £10.00.
19.138.1.3 Data Protection Fee – Information Commissioner’s Office. Ref: ICO:00013253617. The Clerk stated that the fee was for £40 and not £300 as indicated on the Agenda. She apologized for this error.
19.138.1.3.1 Resolved: To pay the invoice.
19.138.1.4 Sandon War Memorial Refurbishment. The Chairman informed the Council that a separate budget allocation of £300 for refurbishment of the War Memorial was no longer required and could be re-allocated.
19.138.1.5 A quote for the refurbishment of Burston Car Park had been received from Roe Contractors Ltd.
19.138.1.5.1 Resolved: That Councillor Harris discuss this matter with Roe Contractors Ltd.
19.139 Report from County Councillor. None.
19.140 Report from District Councillor. None.
19.140.1 Councillor Harp left the meeting at 20.05 p.m.
19.141 Items Raised by Member Councillors / Clerk
19.141.1 Notification of Stone Area Parish Council Liaison Meeting.
19.141.1.1 Resolved: Councillors asked if a request could be made to Stone Area Parish Liaison Group for meetings to commence at 5.00 p.m. or in the evening to enable them to attend.
19.141.2 Stocks. The Chairman reported that he had received a quote for £100 from Sandon Sawmill for repair of the stocks.
19.141.2.1 Resolved: Councillors agreed that the Chairman should proceed with arranging for the repair of the stocks.
19.142.3 Councillors asked for details of how well used the Shopper Bus was.
19.142.3.1 Resolved: The Clerk to obtain this information.
19.143 The Chairman announced that the telephone box in Sandon had been removed.
19.144 The Chairman informed the Council that Network Rail had agreed that the trees going to the left-hand side of the station belonged to them and would be addressed.
19.142 Correspondence
19.142.1 Staffordshire County Council – none.
19.143.1 Stafford Borough Council Local Plan 2020-2040 Issues and Option stage consultation. The Chairman reported that he had attended at consultation meeting with the Clerk at Stafford Borough Council. Members asked for details of future consultation meetings to be forwarded to them.
19.143.1.1 Resolved: The Clerk to forward consultation meeting dates to all Parish Councillors. and add this item to the Agenda for the next meeting.
19.143.2 Plan for Stafford Borough – draft Biodiversity Supplementary Planning document. There were no comments made.
19.143.3 Consultation on Public Space Protection Order proposals. There were no comments made.
19.144 Staffordshire Parish Council’s Association.
19.143.1 Weekly updates had been circulated for information.
19.143.2 Extra date for Councillor Training – 26 February. Resolved: Details would be sent to Mr Ashley Hudson.
19.144 Date of Next Meeting – Wednesday 11 March 2020 at 7.30 p.m. at Sandon Parish Room.
The Meeting concluded at 8.35 p.m.
Signed ________________ Chairman
Date ________________
Public Participation Meeting
Notes of the meeting held following the
Parish Council Meeting held on 12 February 2020
Commencing at 8.35 pm. Concluding at 8.40 pm.
Present: Councillor C Capjon
Councillor R Harris
Councillor S Shelley Chairman
Councillor H Wildblood
Councillor R Wildblood
Parishioners Mr and Mrs Rundle
Clerk: Mrs T Gould
Mrs Rundle: Local Bus Services: Mrs Rundle expressed concern regarding the local bus service and asked if the County Council could reconsider provision in the area.
Resolved: The Chairman to raise this matter with Councillor Parry.
The meeting closed at 8.40 p.m.